Successful Traits in Government Contracting
A prime example of an abusive practice is large corporations signing teaming agreements during proposal efforts and then not awarding subcontracts to the small enterprise as agreed, keeping the majority of work for themselves.
Agencies can take extended periods to put in place actual prime contracts after source selections and award to a small business. They do not realize that a small enterprise does not have deep pockets and must have cash flow to sustain a new program with new employees.
Funding levels on IDIQ and Omnibus programs are insufficiently committed and the small enterprise is not adequately informed about limitation of funds and funding exposure.
Not every small enterprise can get into a class on government contracting at George Washington University, The Defense Acquisition University or send their personnel to lengthy and costly seminars conducted by organizations like the National Contract Management Association. These are great education sources but do not come close to filling the complete requirement and they cost time and money.
The contracting officer and his staff as well as larger enterprises need to be upgraded in the skills necessary to guide - not abuse - the small business in federal government contracting.
Large business and government agencies indirectly take advantage of the small enterprise lack of knowledge or make poor assumptions regarding what a small business knows about the Federal Acquisition Regulation (FAR) and associated Cost Accounting Standards (CAS). This leads directly to abusive practices.
A prime example of an abusive practice is large corporations signing teaming agreements during proposal efforts and then not awarding subcontracts to the small enterprise as agreed, keeping the majority of work for themselves.
Agencies can take extended periods to put in place actual prime contracts after source selections and award to a small business. They do not realize that a small enterprise does not have deep pockets and must have cash flow to sustain a new program with new employees.
Funding levels on IDIQ and Omnibus programs are insufficiently committed and the small enterprise is not adequately informed about limitation of funds and funding exposure.
Managing Government Contract Limitation of Funds and Funding Exposure
Enough small businesses succeed in the government contracting field that I am convinced the government needs more active roles in education of the small enterprise and more trained contracting officers that understand the limitations of a small business.
The most common traumatic situation I encounter is with newly established businesses who have won their first government contract and have no CAS compliant job cost accounting system in place to bill it out. The government has assumed that capability will materialize and when it does not they audit the bills, find no backup and shut down the cash flow until the system is fixed. At that point the business can fail. The company should have been educated much earlier in the process about these requirements.
What Small Business Should Know About FAR and CAS
The number of poorly performing SETA contractors in roles not suited to them in contract administration support is increasing in federal agencies. These firms need to be vetted and better managed for the omissions and commissions they contribute to the above.
SETA Contracting
Enough small businesses succeed in the government contracting field that I am convinced the government needs more active roles in education of the small enterprise and more trained contracting officers that understand the limitations of a small business.
The most common traumatic situation I encounter is with newly established businesses who have won their first government contract and have no CAS compliant job cost accounting system in place to bill it out. The government has assumed that capability will materialize and when it does not they audit the bills, find no backup and shut down the cash flow until the system is fixed. At that point the business can fail. The company should have been educated much earlier in the process about these requirements.
What Small Business Should Know About FAR and CAS
The number of poorly performing SETA contractors in roles not suited to them in contract administration support is increasing in federal agencies. These firms need to be vetted and better managed for the omissions and commissions they contribute to the above.
SETA Contracting
Not every small enterprise can get into a class on government contracting at George Washington University, The Defense Acquisition University or send their personnel to lengthy and costly seminars conducted by organizations like the National Contract Management Association. These are great education sources but do not come close to filling the complete requirement and they cost time and money.
The contracting officer and his staff as well as larger enterprises need to be upgraded in the skills necessary to guide - not abuse - the small business in federal government contracting.
REMEMBER:
Be straight-forward and honest with your industry teaming partners.
Do
not violate share arrangements, teaming agreements or non-disclosure
agreements. Such violations are a death knell for your reputation in the
business.
Do not become known as a resource raider by hiring away from other firms with whom you have teamed.
Give
it your best shot as a prime or a sub but involve the government
contracting officer if you must resolve industry teaming disputes that
may damage your past performance record.
Exclusivity in teaming is the practical way to go on any given program. Team early and
exclusively then give it your all and be a winner. Your reputation is
key, ethics count and your customers as well as your industry are
observing you.
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